Family reunions can be small, parents, children, and grandchildren. Or they can be larger including grandparents, aunts, uncles, and cousins. Or if you want to go really large include the siblings and descendents of the grandparents.
Once you have decided exactly whom you are going to invite and the date of the reunion it is a good idea to call family members, e-mail them, or send out a survey mailer. You should let family members know of the date, the proposed reunion type, a general location, and any possible costs. Ask relatives to let you know if they think they will be able to make it. This should be done as soon as possible especially if the reunion is large – people wise or expense wise. With this information you can go ahead and reserve a location if needed, plan the food, and the activities.
When the details are completely planned out you can send out the invitations. You can make them as simple or as ornate as you like. If you do not want to mail invitations you can make an invitation in a word program attach it to an e-mail and send the information that way.
Here is a list of things you might want to include in the invitation:
- Date and time of the reunion
- Location and directions how to get to the reunion site
- Contact information – your phone number, address, and e-mail address
- Cost per family – mention what is included and if there are any other extra costs
- Payment procedure – payment due before or at the reunion
- Any special clothing or equipment needed
About a week before the family reunion send out a reminder to all of your relatives. Include a brief synopsis of what you will be doing, anything they might need to bring, and what the weather will probably be like.